Automated SIA licence verification and expiry tracking — real-time checks against the official SIA register, shift-level credential enforcement, and 30-day expiry warnings so no guard ever works unlicensed.
Deploying an unlicensed guard is a criminal offence under the Private Security Industry Act 2001. For security companies, manual SIA licence tracking is a serious compliance risk: a spreadsheet updated monthly, an admin team relying on staff to self-report renewals, and no system-level block preventing an expired guard from being scheduled. NightWarden's SIA licence tracking software eliminates that risk entirely.
NightWarden integrates directly with the SIA public licence register. When a staff record is created or updated, the platform performs an automatic verification against the register to confirm licence validity and capture the licence type, sector authorisation, and expiry date. This is not a one-time check — the platform runs recurring background verification on all active staff records, catching licence suspensions or revocations between manual review cycles.
Shift scheduling is the enforcement point. Each shift can have a named role assigned — Door Supervisor, CCTV Operator, Security Guard, Key Holder — and each role specifies which SIA licence categories are required. When a manager drags a guard onto a shift in the scheduling calendar, the system immediately checks whether they hold the required licence and whether it will still be valid on the shift date. If not, a warning fires before the assignment is saved.
Expiry management is automated. Staff approaching licence expiry receive reminders through the platform; their manager receives a separate alert 30 days before expiry. Guards with expired licences are automatically flagged on the scheduling calendar and cannot be assigned to roles requiring that licence category. This means your compliance posture is maintained continuously, not just when someone remembers to check.
For companies operating across multiple licence categories — Door Supervisors, Vehicle Immobilisers, Close Protection Officers, and CCTV Operators — NightWarden provides a full workforce credential matrix showing licence status, expiry timeline, and sector authorisations for every member of staff. Compliance reports can be exported in PDF or CSV format for insurance audits, client tender documentation, or internal QMS reviews.
Everything your operation needs in one platform.
Automatic verification against the official SIA public register when staff records are created or updated.
Ongoing verification of all active staff records to catch licence suspensions or revocations between manual reviews.
Roles on shifts specify required SIA licence types; assignment warnings fire instantly for unlicensed or expired guards.
Automated alerts to both the guard and their manager 30 days before a licence expiry date, with escalating reminders.
Full licence status dashboard across all staff: category, expiry date, sector authorisations, and last verification timestamp.
Tracks all SIA licence categories: Door Supervisor, Security Guard, CCTV Operator, Close Protection, Vehicle Immobiliser.
One-click PDF or CSV export of current licence status for the whole workforce, suitable for audit and tender submissions.
Expired or unlicensed staff are visually flagged on the scheduling calendar; shift-save is blocked for non-compliant assignments.
Book a 30-minute demo and see how the platform fits your operation. No commitment required.